Privacy Policy

Effective Date: April 2nd, 2026
Last Updated: April 2nd, 2026

Taylor Cancer Research Center (“TCRC,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the information you share with us through our website, tcrcpt.org.

This Privacy Policy explains how we collect, use, disclose, and safeguard information collected through our website and related online services. It applies to information collected through the TCRC website, including pages related to clinical trials, patient and physician referrals, news, contact, and donations. TCRC’s public website includes referral pages, trial-related content, and a donation page, and is hosted on Squarespace.

1. Information We Collect

We may collect information you voluntarily provide when you fill out a website form, contact us by email, request information, submit a self-referral or physician referral, or provide donation-related information.

Depending on the form or interaction, this information may include your name, email address, phone number, mailing address, provider or practice information, details included in message fields, and any materials you choose to submit in connection with a referral or inquiry.

The TCRC website currently invites self-referrals and physician referrals and asks users, where available, to attach or fax a last office note, molecular testing report, and last imaging report.

If you submit a website form, the information may be transmitted to designated TCRC personnel by email for internal review, response, and follow-up. Based on your instruction, form submissions may be sent to nnemunaitis@tcrcpt.org.

We may also automatically collect certain technical information when you visit the website, such as your IP address, browser type, device type, pages viewed, date and time of visit, referring website, and general usage activity.

2. Cookies and Similar Technologies

Our website may use cookies, pixels, tags, and similar technologies to support website functionality, understand visitor activity, improve performance, and help us evaluate communications and outreach efforts.

Toledo Clinic’s Notice of Privacy Practices states that its website collects browsing activity to improve functionality, user experience, targeted advertising, and market research, and that Meta pixels may be used to track visitor activity on its website.

If TCRC uses analytics, advertising, or similar tracking tools through Squarespace or other website services, those tools may collect information about your interactions with the website. You may be able to manage certain cookie settings through your browser preferences or any cookie tools made available on the site.

3. How We Use Information

We may use the information we collect to respond to inquiries, process self-referral and physician referral submissions, review possible clinical trial interest, communicate with patients, caregivers, physicians, and donors, operate and improve the website, analyze website traffic and engagement, protect website security, and comply with legal or regulatory obligations.

These uses are consistent with the functions presented on the current TCRC website, including referral intake, patient education, trial information, and donations.

4. Health Information and Referral Submissions

If you submit information through a referral form or upload or send related materials, that information may include medical or health-related details.

Please do not send sensitive medical information through the website except where it is requested in connection with a referral, clinical trial inquiry, or related follow-up. If you provide medical records, molecular testing reports, imaging reports, or other health-related information, we may use that information for appropriate administrative, referral-review, research-screening, coordination, or follow-up purposes, as permitted by applicable law.

Toledo Clinic’s Notice of Privacy Practices explains how protected health information may be used and disclosed for treatment, payment, healthcare operations, research under approved protocols, and other legally permitted purposes.

This Privacy Policy applies to information collected through the website. It is not a substitute for any separate Notice of Privacy Practices that may apply to protected health information handled in a clinical, research, or healthcare setting.

5. How We Share Information

We may share information with trusted third-party service providers that help us host, operate, maintain, analyze, or support the website and related communications. Because the current site is hosted on Squarespace, website-related information may be processed through Squarespace or related service providers in connection with hosting, forms, or site operations.

If you submit a referral, contact, or other website form, the information may be shared with appropriate TCRC personnel and affiliated administrative or clinical contacts who need the information to review the submission and respond appropriately.

We may also disclose information when required by law, regulation, subpoena, court order, or other legal process, or when necessary to protect the rights, safety, or property of TCRC, our users, or others.

We do not sell personal information submitted through the website.

6. Donations

If you make a donation or submit donation-related information, we may collect the information necessary to process the gift, acknowledge the donation, maintain internal records, and communicate with you regarding your support.

TCRC’s website includes a Donate page and donation-related information.

If we send donor or fundraising communications, you may opt out of those communications. Toledo Clinic’s Notice of Privacy Practices likewise states that individuals may opt out of fundraising communications.

7. Analytics, Advertising, and Social Media Tools

We may use analytics and similar tools to understand how visitors interact with the website, improve content and performance, and measure outreach effectiveness.

If we use tools such as Squarespace analytics, Meta Pixel, Google Analytics, or similar technologies, those services may collect browsing and device information in accordance with their own policies and settings. Toledo Clinic’s Notice specifically references website browsing-data collection and Meta-related tracking for visitor measurement and related outreach purposes.

8. External Links

Our website may include links to third-party websites, news stories, partner organizations, or other outside resources. We are not responsible for the privacy practices, security, or content of those third-party sites. We encourage you to review the privacy policies of any external websites you visit.

9. Data Security

We use reasonable administrative, technical, and physical safeguards to help protect information collected through the website. However, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

Toledo Clinic’s Notice similarly states that reasonable physical, administrative, and technical safeguards are used to protect information and that notice is provided in the event of a breach involving protected health information.

10. Retention of Information

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including responding to inquiries, managing referrals, maintaining records, meeting legal or operational obligations, resolving disputes, and enforcing our agreements.

If information submitted through the website becomes part of a clinical, research, donor, or administrative record, retention may be governed by applicable legal, regulatory, tax, or healthcare-related requirements.

11. Your Choices

You may request to update or correct information you have submitted to us, opt out of non-essential promotional or fundraising communications, manage certain browser-based cookie settings, or contact us with questions about how website information is handled.

If you are concerned about information submitted through a referral or another form, please contact us directly so we can direct your request appropriately.

12. Children’s Privacy

This website is not directed to children under 13, and we do not knowingly collect personal information online from children under 13 without appropriate authorization. If you believe a child has provided personal information through the website, please contact us so we can review and address the matter.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date above. Your continued use of the website after updated terms are posted means you accept the revised policy to the extent permitted by law.

Toledo Clinic’s Notice likewise reserves the right to change its privacy notice and make new terms effective for information it maintains.

14. Contact Us

If you have questions about this Privacy Policy or how information collected through the website is handled, please contact:

Taylor Cancer Research Center
1200 Medical Ctr Pkwy
Maumee, OH 43537

Email: nnemunaitis@tcrcpt.org
Phone: 567-402-4501

If you submit a form through the website, including a referral or contact form, that submission may be routed to the email address above for review and follow-up.

WE RESERVE THE RIGHT TO CHANGE THE TERMS OF OUR NOTICE OF PRIVACY PRACTICES AND TO MAKE THE NEW NOTICE PROVISIONS EFFECTIVE FOR ALL PROTECTED HEALTH INFORMATION THAT WE MAINTAIN. IF WE CHANGE OUR INFORMATION PRACTICES, WE WILL POST THE REVISED NOTICE IN THE OFFICE AND PROVIDE YOU WITH A COPY UPON REQUEST.